Conclusion

With these steps, one should be able to clearly see how computers can help you in a day to day situations not only involving aiding business processes but also anywhere else you would be using computers.

These steps have been outlined to show you how effective and efficient using a computer can be compared to previous methods that are obviously outdated by computer technology developments.




A wonderful thing about a book, in contrast to a computer screen, is that you can take it to bed with you. -  Daniel J. Boorstin

Using Collaborative Software for Team Writing

Working as a team. Typically, I believe that there will be at least one class in a semester that will have a group project. With today's technology, getting in contact with each other is easy. With programs such as Skype, Msn, Facebook or Sheridan's own Slate. Communication can be transferred among team members at any time the team decides. Team members can send each other their work though e-mail and then talk about it in Skype regardless of where each group[p member is located. I've done this a few times in the past as our group did not have time to meet up. Where would we be without video communication?

There are many special programs that allow you to post, comment or revise features and make changes to the information. Some of the more well known programs include:

• Blogs
  
• Wiki's
  
• Blackboard
  
• Facebook
   
• Yahoo Messenger
   
• MSN Messenger
   
• Skype

Designing and Producing Professional Looking Documents, Presenations and Web Pages

Most software available contains techniques available to aid you in constructing professional looking documents. You are able to change things like your font to different styles and sizes. You can use italics, boldface, and symbols. You can use these techniques to keep a consistent flowing document.


When you use presentation software you can incorporate things like showy side effects, colour, sound, pictures, and even movies and short video's.


Web design programs can help you design a personal or business website, and is a great alternative to standard methods of presentation.

Microsoft Word and Microsoft Office are the most common but it is not the only way to have something written electronically. You could easily start typing with a smartphone today. In the past i personally would log in to my e-mail account and start off my reports or essays there. It's easy and there is also spell check. When I get home, I could just copy and paste my work on to Microsoft and print it. It can be quite useful if you have no computer or laptop while on vacation. Imagine today, if we only had typewriters to use. How can we get any work done on the first try?

Acting is easier - writing is more creative. The lazy man vies with the industrious. - William Shatner

Adding Graphics For Emphasis

Letters, notes and reports could be enhanced by the addition of graphs and artwork to make data clear and demonstrate clarity and professionalism. One should use WordArt to insert unique text effects to your document. You can also make a larger title, twist text, make text fit a preset shape, or apply a gradient fill. The WordArt that is inputted into a document turns out to be an object that you can shift or place in your document to insert decoration or emphasis. You can import charts, diagrams, and designs created in databases, worksheets, graphics, or draw and paint programs. Readymade pictures, called clip art, can be used to represent or demonstrate information. Usage of such visual attachments greatly expands the formality and effectiveness of documents and can incorporate a new perspective on written documents, oral communications, and web pages. There are so many programs out there that are constantly redefining what is expected for composition of these three areas. Below is a link to a video and another video describing some handy tips when creating word documents for how to change a regular word file from normal or boring looking to professional and eye grabbing with simple but significant formatting.

http://youtu.be/bkJmB56GBfg

Improving Correctness and Precision

Almost all word processing programs today have features that correct spelling and typography errors. Grammar checkers identify several errors in capitalization, word use, double negatives, verb use, sentence structure, number style, and other writing mistakes. Word processors can tell if you make spelling or grammar mistakes by inserting a curvy red, green, or blue underline under the text that it recognizes as an error, based on a word bank database including dictionaries, thesaurus', and more. Red underlines indicate either that Microsoft Word doesn't recognize a word, such as a proper name or place, or a possible spelling error with suitable replacement words are identified. Green underlines indicate that grammar should be revised. A blue underline indicates that a word is spelled correctly but it does not seem to be the correct word tense for the sentence. Word includes a standard dictionary that automatically fixes common spelling mistakes. This is such a great addition to the program as using spell checking can save you all kinds of embarrassment, not to mention time.

Outlining and Organizing Ideas

Generally word processors contain some form of outliner. This is a feature that allows you to split a focus into a hierarchical order with main points and sub points. Your computer maintains track of the levels of ideas automatically so that you can easily add, cut, or rearrange points in the outline. The outline feature creates fast work of organizing long or complex documents, procedures, and presentations. You can promote or demote items in the outline hierarchy by changing their indentation. You can also organize information into headings and subheadings, apply numbered and bulleted lists, and control which levels of information are displayed.

Collecting Information Electronically

Collecting information electronically is one of the ways you can improve your writing ability with written messages, oral presentation and web pages.

Computers enable you to search for resources through the internet quickly and fast. Most of the world's information is now accessible in databases or on the web no matter where you are.